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JOB VACANCY - EXECUTIVE SALES ASSISTANT
David Burke
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JOB VACANCY - EXECUTIVE SALES ASSISTANT

Pat O’Donnell & Co. is seeking an Executive Sales Assistant to report directly to the Directors of the company.

Personal Characteristics 

Responsible: ability to take ownership of tasks and duties, understanding their performance is part of the organisation’s overall success.
Confident: ability to handle challenging customer situations, prioritise duties and negotiate internal demands.
Team Player: can bring others along with them so that the organisation can reach its goals.
Detail Orientated: excellent attention to detail is essential.
Determined: ability to work on own initiative and deliver to deadline.
Discreet: the ability to handle confidential information and issues.
Organised: ability to prioritise tasks and plan work effectively.


Key Requirements

Excellent Communication Skills – verbal and written
Strong administration skills
Experience in a similar position
Proficient in management / enhancement of sales reporting tool / system
Ability to present concise reports whilst thoroughly examining data output
Capable of involvement in project work if and when required
High level of computer literacy specifically Excel, Word, Powerpoint, Outlook, Office 365, Web-enabled Apps and use of ERP systems
Experiencing in quotation, ordering and invoicing processes
Strong numeracy skills & ability to extract data from variety of sources

Job Requirements 

Sales Administration

Process quotations,  ensure supplier compliance with same and margin levels are in order
Submitting approved quotations to customers
Verifying all Acknowledgement of Orders from Sales Department
Processing machine orders with or without attachments
Processing attachment orders from national suppliers
Liaising with Financial Institutions; ensuring approved credit and payment
Invoicing on a monthly basis and preparation of VAT schedules
Registering machines

Reporting

Weekly reports on stock, orders and deliveries
Monthly P&L reports

Relationship Management  

Build relationships across internal departments, suppliers and customers
Use and maintenance of ERP system

Secretarial/PA Duties 

Dealing with personal and confidential correspondence for Directors
Manage a busy schedule, arranging meetings
Manage communications, filter e-mails, calls, etc… taking appropriate action, escalating or delegating accordingly
Maintain an organised document management process
Prepare and sense-check letters, memos, reports and presentations with a strong attention to detail
Prepare high quality presentations and materials
Support and co-ordinate projects and special assignments

Please send your applications to HR@patodonnell.com 

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